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Vendor information – 2024 Houston Pride Celebration Festival + Parade

Vendor Management by EWMedia Group
6606 FM 1488, Ste 148-116, Magnolia, TX 77354832-413-2217, 866-875-8960 – Toll-Free Phone/FAX
don@ewmediagroup.com * www.ewmediagroup.com

Load-in Information will be posted here when available

I want to participate, what must I do?
THE APPLICATION Your signature is needed on each page of the application which is in PDF format. It is also available in HTML format on request.

ONLINE LINKS TO THIS FESTIVAL APPLICATION:

  1. Links to Vendor Packet for this festival: https://ewmediagroup.com/applications/
    Note: this application cannot be filled out online, it must be downloaded first
    TO PAY FOR THIS MARKET, you can pay with a cash or a money order, Zelle or PayPal..
    If you would like to charge it to a credit card, please:
  2. After you download & fill out the application;
  3. go to our website, https://www.ewmediagroup.com/Payments and make your
    payment; NOTE: The form you fill out online is not the application.
    TO SUBMIT THE APPLICATION, you can
  4. Scan & email it to don@ewmediagroup.com;
  5. FAX it to me toll-free at 866-875-8960 – no cover page needed;
  6. snail-mail it to me. EWMedia, 6606 FM 1488, #148-116, Magnolia, TX 77354.
    If you decide to snail mail it to me please call me and let me know.

WHAT HAPPENS NEXT?

The website will send you a receipt immediately upon payment. We will send you
another receipt before the Market to make sure we are on the same page as far as
what you are ordering and what you have paid.

LOAD-IN INFORMATION

On the Thursday morning before the Festival, I will email you load-in information.
Although there is general load-in information in the vendor packet, this information is
superseded by the load-in information you get the week of the Festival.

QUESTIONS

We would appreciate you sharing any Festival publicity you receive with your own
mailing list. Please call or email if you have questions.

Application

Addendum

GUIDELINES

FESTIVAL RULES

  1. LOCAL FOR-PROFIT: Classified as Houston based with a single location. Includes (1) 110v electrical connection. plus (1) 10’X10’canopy.
  2. LOCAL NON-PROFIT: Classified as Houston based and are at least one of the following: 1. 501c3 Tax Exempt Non-profits. 2. Other Federal and/or State Tax Exempt Organizations.
    3. Other charitable organizations, social advocacy groups, foundations, civil leagues, social welfare organizations, employee associations, trade & professional associations, social & recreational clubs, fraternal societies whose revenues are used for collective or societal benefit, 4. State chartered institutions. 5. Employee Resource Groups ERGs. 6. K12 schools, Colleges, Universities, Sororities & Fraternities. 7. Public entities such as County & District Clerk Offices, Fire Departments, etc. Includes (1) 110v electrical connection. plus (1) 10’X10’canopy.
  3. OTHER: Classified as (1) Regional, State and National Businesses or Multi-Location/Chain Businesses (2) Elected & Appointed District, City, County or Federal Officials, Politicians, Political Candidates, Political Campaigns, Political Committees or Political Parties, (3) All Others. Includes (1) 110v electrical connection. plus (1) 10’X10’canopy.
  4. FOOD & BEVERAGE TENTS & TRUCKS: Classified as a Food Truck or Tent selling or distributing food or beverage.
  5. CONFIRMATION AND BOOTH ASSIGNMENT: Booth space is limited and vendors are selected on first-come/first-serve basis. Acceptance and booth location are determined by the date application and full payment is made or postmarked. We will send a payment receipt immediately and a load-in information packet approximately 3-days before the Festival.
  6. BOOTHS: We rent space only, no equipment Spaces are 10’x10’ or 10’x40’ (see #25 for larger sizes)
  7. SALES / SUBLEASING: Sales must take place within your booth space. No subleasing of booths allowed. Festival only provides the space; Vendors must provide their own booths, tents, tables, chairs, etc.
  8. EQUIPMENT RENTAL: Festival is not renting equipment. For referrals, contact us.
  9. EXCLUSIVITY – Types of merchandise sold must be included in application and approved by festival. For an exclusive on any product call 832-413-2217 or email don@ewmediagroup.com
  10. ELECTRICITY: One 110 volt connection is provided. If you need more power, call 832-413-2217
  11. PROPANE: Can only be used by food trucks with a valid City of Houston Propane Permit.
  12. FOOD VENDORS: Food Vendors must have a Temporary Health Permit – 832-393-5100; chs@houstontx.gov Application & instructions: https://tinyurl.com/HouFoodPerm. Fill out the application online, 1.) the Department will invoice you, 2.) pay online. 3.) submit receipt or Permit to me. If you are a food truck with Medallion & Propane Permit, submit a copy of the medallion and/or to me. You must have a Fire Extinguisher (Rated 2-A, 10-B:C or better or Rated K if cooking in oil) with current inspection sticker. Fire Marshal will inspect booths. Gray Water & Cooking Oil: are vendor responsibilities and must be carried away from the site by vendor for disposal.
  13. REQUIRED ALL VENDORS INSURANCE: We require that you have a $500,000
    per occurrence, $1 million aggregate liability. Auto & Workmen’s Comp policy naming Pride . See the yellow highlighted Number 26 in the Addendum. You must submit your binder (Acord Form) listing the Additional Insured to me before the week of the Festival. No binders accepted the week of the Festival. Call if you need help with this.
    Option for individuals, businesses, organizations or other entities that wish to purchase Celebration insurance instead of using their own general commercial liability insurance. Policy exclusions apply. Price $150
  14. WASTE DISPOSAL: it is responsibility of each vendor to keep the booth and the surrounding area clean. Vendors must provide their own garbage receptacles and garbage bags. Double-bag food waste. Vendors failing to abide by waste disposal guidelines will not be invited back.
  15. EVENT DAY SETUP: Vendors will not set up until fees are paid. Vendor Check-in will begin Fri. Night, June 28, 2024 @ 8pm – 10pm & Sat. Morning, June 29, 2024 @ 5am – 10am Sat, 5/29/2024. You will be assigned to one of 5 load-in times. The Day-of Information Packet you receive 3 days before the Festival will give you specific instructions. You may not be able to pull up to your booth, so bring a dolly or wagon. Bring your receipt as only paid vendors will be allowed into the unloading area. Vendors who have not pre-applied and paid are not guaranteed space. Vehicles: Not allowed on festival grounds. after 9:00 AM. Vendors requiring restocking of supplies may re-enter the festival with a dolly. Parking: There is extensive parking in garages close to the festival site. More info? See Day-Of Info Packet. Business Hours: Vendors must be ready for business by 10:00AM Sat. Tear Down may not begin until after Festival closes and police signal attendees have left the Festival grounds.
  16. BEVERAGE SALES: Food Vendors may sell non-alcoholic beverages at this Festival.
  17. PROHIBITED: Vendors may not sell drug paraphernalia, guns & weapons or fireworks. No Glass allowed.
  18. SALES TAX: Houston’s Sales Tax Rate is 8.25% It is the vendor’s responsibility to adhere to city and state tax guidelines in the collection and payment of sales tax. Texas Sales Tax Info Line is: 800-252-5555
  19. ONLY ITEMS listed in your application and approved by the festival may be sold.
  20. SECURITY: The site is fenced & the Festival has security. Vendors are solely responsible for the security of their cash, coupons, equipment, goods, inventory, supplies or any other property.
  21. FESTIVAL GUIDELINES will be strictly monitored. If violations occur, two warnings will be issued. Additional violations will result in removal from the Festival site by Police without refund.
  22. SOUND LEVELS: Vendors may not play their own music at this event.
  23. ACTS OF GOD: The festival producers, promoters, sponsors, staff/employees, volunteers, etc. are in no way responsible or liable for personal adversity or acts of God.
  24. RAIN OUT POLICY: If a date is cancelled due to rain, technical problems or any other act of God beyond the control of the festival the following shall apply: If a rain date for the Festival is scheduled, Vendor may set up and the basic booth fee only will be waived. Other fees will still apply.
  25. OVERSIZE COMMERCIAL – Internal volumes greater than 10’x20’
    Price Quote: 832-413-2217. Tents larger than 1200 sq. ft. require the presence of a Fire Marshal, fire extinguishers and signage. This will add additional cost.
    Contact don@ewmediagroup.com for assistance and sourcing of these tents.
  26. LODGING: Festival vendors, employees, contractors & attendees seeking discounted rates at local hotels / motels can contact Dee at Deech Global Travel @ 225-747-0057 deechgtt@gmail.com.
    NOTE: To get these discounts, you must go through the agency; they are not available if you contact the hotel / motel directly. We work with Dee on all of our festivals.