8th Woodlands Margarita Festival

8th Woodlands Margarita Festival, Sat. April 25, 2026; 2:00 PM until 8:00 PM
Town Green Park, 2099 Lake Robbins Dr., The Woodlands, 77380

Vendors, produced by one of the most effective promoters EWMedia works with, both the Houston Margarita Festival and this festival are exceptional. They are both well attended due to the high-quality presentation, marketing, and advertising he utilizes.

The Woodlands, Texas – The region’s best margaritas are returning to The Woodlands, and we want you there. This year’s 7th Woodlands Margarita Festival takes place in The Woodland’s Town Green Park from 2:00 PM until 8:00 PM on Sat. April 25, 2026.

The crown jewel of The Woodlands Margarita Festival is the multitude of margarita flavors available for your indulgence. Served frozen on the rocks and mixed with 100% agave tequilas, the sampling tour of flavors is a taste paradise for margarita drinkers. The 18 Featured Margaritas this year include: strawberry hill / lime time / grapefruit groupie / lots of chocolate / peach mango / Bourbon street hurricane / grrrrrape! / raspberry / apple cucumber / green apple / pumpkin spice and coconut.

Onstage entertainment will feature regional entertainment to be announced soon. Fans will also find a variety of vendors along with some of the best foods from this region. Because the vendors offer a variety of food and beverage options for sale at the venue, no food, beverages, or glass containers will be allowed into the Festival.

VENDOR NOTE: Unlike previous years, this year’s load-in will take place in the parking lot of the former Montgomery County Library. The library moved to a new location last September.

Vendor Information + Load in details

Please complete the online application below or print the application and return it.

If you are filling out the application online you MUST read the vendor rules and agree to the guidelines below. Load in information will be posted on this page as well.

Application for print

VendPkt_Woodlands_MargFest-2026-110Download

To print the application and return it:
Click to download PDF Application: This must be completed and submitted along with your payment.

Vendor Management by EWMedia Group
6606 FM 1488, Ste 148-116, Magnolia, TX 77354832-413-2217, 866-875-8960 – Toll-Free Phone/FAX
don@ewmediagroup.com * www.ewmediagroup.com

I want to participate, what must I do?

THE APPLICATION Your signature is needed on each page of the application
which is in PDF format. It is also available in MSWord format on request.

ONLINE LINKS TO THIS FESTIVAL APPLICATION:
1.     Links to Vendor Packet for this festival:  https://ewmediagroup.com/applications/
        Note: this application cannot be filled out online, it must be downloaded first

TO PAY FOR THIS MARKET, you can pay with a cash or a money order, Zelle, Venmo
or PayPal – contact us. If you would like to charge it to a credit card, please:
1.     after you download & fill out the application;
2.     go to our website, https://www.ewmediagroup.com/Payments and make your
              payment; NOTE: The form you fill out online is not the application.

TO SUBMIT THE APPLICATION, you can
1.     Scan & email it to don@ewmediagroup.com;
2.     FAX it to me toll-free at 866-875-8960 – no cover page needed;
3.     Snail-mail it to me. EWMedia, 6606 FM 1488, #148-116, Magnolia, TX 77354.
        If you do snail mail it to me please call me and let me know.

WHAT HAPPENS NEXT?
The website will send you a receipt immediately upon payment. We will send you
another receipt before the Market to make sure we are on the same page as far as
what you are ordering and what you have paid.

LOAD-IN INFORMATION
On the Wednesday evening before the Festival, I will email you load-in information.
Although there is general load-in information in the vendor packet, this information is
superseded by the load-in information you get the week of the Festival.

QUESTIONS
We would appreciate you sharing any Festival publicity you receive with your own
mailing list. Please call or email if you have questions.

Guidelines

  1. CONFIRMATION AND BOOTH ASSIGNMENT: Booth space (no tents provided) is limited and vendors are selected on a first-come/first-served basis. Acceptance and booth location are determined by the date application and full payments are postmarked. What happens after I submit my application? We will send a payment receipt immediately and email a load-in information packet on Thursday morning before the Festival.
  2. BOOTH SPACE: White tents are required. Spaces are 10’x10’ or 10’x20’ (see #22 for larger sizes). For an additional fee, you may rent 5 feet of additional space external to your booth, allowing you to sell out of 2 sides of your booth. See the 10’x15’ column on the Rental Fee chart on the first page of this application. Vendors must provide their own tents, tables, chairs, etc.
  3. SALES / SUBLEASING: Sales must take place within your booth space. No subleasing of booths allowed. Festival only provides the space, not the tent, tables, or chairs.
  4. EQUIPMENT RENTAL: The Festival is not renting equipment. For suggestions, contact us.
  5. EXCLUSIVITY: Types of merchandise sold must be listed in the application and approved by the Festival. For an exclusive on any product call 832-413-2217 or email don@ewmediagroup.com.
  6. LATE FEES: Applications paid after 4/1/2026 incur a $25 late fee.
  7. JURIED ARTS & CRAFTS: Pre-approval required. Please find information and requirements at https://ewmediagroup.com/juried-arts-crafts-program/.
  8. (LEFT BLANK): This item is left blank deliberately.
  9. FOOD VENDORS: Vendors may sell 3 pre-approved entrees, NO BEVERAGES. Temporary Health Permit required through Montgomery County Environmental Health Services, 501 N Thompson St #101, Conroe, TX 77301; 936-539-7839; http://tinyurl.com/laxcyn. Options: 1) If you apply early enough you can secure your permit by mail. 2) We will arrange to pick up your permit for a fee; call 832-413-2217 for info. Propane is allowed at no charge. Vendors must have a Fire Extinguisher (Rated 2-A, 10-B:C or better and Rated K if cooking in oil) with a current inspection sticker. Fire Marshal will inspect booths.
  10. REQUIRED FOOD VENDOR INSURANCE: Submit insurance binder (COI) by 4/1/2026. NOTE: Vendors failing to submit by 4/1/26 will be removed and fees will be partially refunded. Coverage must be a minimum of $1 million per occurrence and $2 million general aggregate liability insurance. Additional Insured: Submit a binder (COI) naming The Woodlands Margarita Festival, The Woodlands Township, and EWMedia as Additional Insured. Do not submit without these entities listed.
  11. WASTE DISPOSAL: Gray water and grease disposal are vendor responsibilities. Vendors must keep their booth and surrounding area clean by providing their own garbage receptacles and garbage bags. Double-bag food waste and place it in the dumpster provided by the Festival. Vendors failing to abide by waste disposal guidelines will not be invited to future Festivals.
  12. EVENT DAY SETUP: Vendors may not set up until fees are paid. Vendor check-in begins Saturday, 4/25/26. You will be assigned one of three load-in times. The Day-of Information Packet sent Thursday morning before the Festival will give specific instructions that supersede this information. You may not be able to pull up to your booth, so bring a dolly. Bring your receipt; only paid vendors are allowed to set up. Vendors who have not pre-paid are not guaranteed space. Vehicles are not allowed on festival grounds. Vendors needing restocking may re-enter with a dolly. Parking will cost $10 at the lots closest to the Festival. Free parking is available nearby and a map will be included in the Day-of Info Packet. Business hours: Vendors must be ready by 1:00 PM. Tear down may not begin until after 8:00 PM when police signal the all-clear.
  13. BEVERAGE SALES: Vendors may not sell any type of beverage.
  14. PROHIBITED: Vendors may not sell drug paraphernalia, guns, fireworks, weapons, or apparel displaying profanity or sexually explicit items.
  15. SALES TAX: It is the vendor’s responsibility to adhere to city and state tax guidelines in the collection and payment of sales tax. Texas Sales Tax Info Line: 800-252-5555.
  16. APPROVED ITEMS ONLY: Only items listed in your vendor application and approved by the Festival may be sold.
  17. SECURITY: The site is fenced and the Festival provides security; however, vendors are solely responsible for the security of their cash, coupons, equipment, goods, inventory, supplies, and any other property.
  18. FESTIVAL GUIDELINES: Festival guidelines will be strictly monitored. If violations occur, two warnings will be issued. Additional violations will result in removal from the Festival site by police without refund.
  19. SOUND LEVELS: Vendors may not play their own music at this event.
  20. ACTS OF GOD: The festival producers, promoters, sponsors, staff/employees, and volunteers are in no way responsible or liable for personal adversity or acts of God.
  21. RAIN-OUT POLICY: If a date is canceled due to rain, technical problems, or any other act of God beyond the control of the Festival, the following shall apply: If a rain date for the Festival is scheduled, vendors may set up and the basic booth fee only will be waived. Other fees will still apply.
  22. LODGING: Festival vendors, employees, contractors, and attendees seeking discounted rates at local venues can contact Dee at Deech Global Travel at 225-747-0057 or deechgtt@gmail.com.
  23. OVERSIZE COMMERCIAL: Booths with an internal volume greater than 10’ x 20’ shall include a 5-foot external-to-tent perimeter on one of the two sides adjacent to the front of the booth. Tents larger than 1200 sq. ft. may require permits, the presence of a Fire Marshal, fire extinguishers, and signage. Pricing (tent not provided): Contact don@ewmediagroup.com for assistance, permits, pricing, and sourcing of these tents.
  24. ELECTRICITY: The following lists our basic electrical policies. If you want electricity from us, send a note ASAP so we can provide the proper generators. Vendors must provide their own lighting fixtures and enough grounded heavy-duty outdoor cable (100 ft.) to reach service. No light-duty cords.
  25. GENERATORS: Traditional generators are not allowed. If you have an inverter-type generator (i.e., Honda Quiet Generator), an exception may be possible. Battery sound boxes may also be allowed. Prior approval is required for both. Contact don@ewmediagroup.com with pictures, make, and model.
  26. 30 OR 50 AMP CONNECTION: If needed, you must provide pictures of your plug. Label your electrical equipment, including cables, to prevent confusion with the electrical contractor’s equipment.
  27. ELECTRICAL NEEDS WORKSHEET: Vendors whose electrical needs exceed basic lighting must submit this information for each piece of equipment. If you do not complete this form, your needs cannot be incorporated into the Festival’s electrical design plot and your booth will not be supplied with electricity. An electrician may be available (at your expense) on-site during the Festival if you have a problem with your equipment. The vendor coordinator must be notified one week in advance of your needs. ONLY FILL THIS OUT IF YOU ARE RENTING POWER FROM US. Total pieces of electrical equipment used (example: fryers, warmers, heat lamps, etc.). List each piece of equipment; amps, watts, and volts are stamped on the nameplate. Each major appliance, cooler, grill, deep fat fryer, etc. must have its own circuit. Type of Equipment 1: Voltage ___ Amps ___ Watts ___ Phase ___. Type of Equipment 2: Voltage ___ Amps ___ Watts ___ Phase ___. Type of Equipment 3: Voltage ___ Amps ___ Watts ___ Phase ___.
  28. ELECTRICAL PRICING: $TBA – 20-amp, 110-volt circuit (vendor must have 100′ cable or more to reach power supply). $TBA – 30-amp, 208-volt circuit (vendor must have 150′ cable or more to reach power supply). $TBA – 50-amp, 208-volt circuit (vendor must have 150′ cable or more to reach power supply).