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11th Baton Rouge Mardi Gras, Baton Rouge, LA Vendor Information

Vendor Management by EWMedia Group
6606 FM 1488, Ste 148-116, Magnolia, TX 77354832-413-2217, 866-875-8960 – Toll-Free Phone/FAX
don@ewmediagroup.com * www.ewmediagroup.com

I want to participate, what must I do?

THE APPLICATION
The vendor application online form is available on the event listing under the ‘Schedule’ page on this website. By completing the online form, you agree that you have read and agree to the information provided below.
A printable PDF version of the application is also available and is linked in the event listing.

TO PAY FOR THIS MARKET, after submitting your online application you will be redirected to the online payment portal where you can pay via credit card securely. You can also pay with a cash or a money order, Zelle or PayPal.
To pay additional fees, please visit https://www.ewmediagroup.com/Payments
NOTE: The form you fill out there to use your credit card is not the application.

TO SUBMIT THE PDF APPLICATION, you can

  1. Scan & email it to don@ewmediagroup.com;
  2. FAX it to me toll-free at 866-875-8960 – no cover page needed;
  3. Snail-mail it to me. EWMedia, 6606 FM 1488, #148-116, Magnolia, TX 77354.
    If you do snail mail it to me please call me and let me know.

WHAT HAPPENS NEXT?
The website will send you a receipt immediately upon payment. We will send you
another receipt before the Market to make sure we are on the same page as far as
what you are ordering and what you have paid.

LOAD-IN INFORMATION
On the Thursday morning before the Festival, I will email you load-in information.
Although there is general load-in information in the vendor packet, this information is
superseded by the load-in information you get the week of the Festival.
TEMP HELP FOR LOAD-IN is available for hire. Must be arranged in advance.

QUESTIONS
We would appreciate you sharing any Festival publicity you receive with your own
mailing list. Please call or email if you have questions.

WHAT HAPPENS NEXT?
The website will send you a receipt immediately upon payment. We will send you
another receipt before the Market to make sure we are on the same page as far as
what you are ordering and what you have paid.

LOAD-IN INFORMATION
On the Wednesday morning before the Festival, I will email you load-in information.
Although there is general load-in information in the vendor packet, this information is
superseded by the load-in information you get the week of the Festival.
TEMP HELP FOR LOAD-IN is available for hire. Must be arranged in advance.

QUESTIONS
We would appreciate you sharing any Festival publicity you receive with your own
mailing list. Please call or email if you have questions.

Application

Guidelines

  1. CONFIRMATION AND BOOTH ASSIGNMENT: Booth space is limited and vendors are selected on first-come/first-serve basis. Acceptance and booth location are determined by the date application and full payment are postmarked. We will send a payment receipt immediately and a load-in information packet approximately 3-days before the Festival.
  2. BOOTH SPACE: Spaces are 10’x10’ or 10’x20’ (see #20 for larger sizes). For an additional fee, you may be able to rent 5 feet of additional space external to your booth, allowing you to sell out of 2 sides of your booth. See the 10’x15’ & 10’x25’ columns on the Rental Fee chart on the first page of this application
  3. SALES / SUBLEASING: Sales must take place within your booth space. No subleasing of booths allowed. Festival only provides the space; Vendors must provide their own booths, tents, tables, chairs, etc.
  4. EQUIPMENT RENTAL: The Festival is not renting equipment.For suggestions, contact us.
  5. EXCLUSIVITY – Types of merchandise sold must be included in application and approved by festival. For an exclusive on any product call 832-413-2217 or email don@ewmediagroup.com
  6. LATE FEES – Applications paid after 2/1/2024 incur a $25 late fee.
  7. JURIED ARTS & CRAFTS – Pre-approval required. Please find information/requirements at https://ewmediagroup.com/juried-arts-crafts-program/.
  8. FOOD VENDORS: Vendors may sell 3 pre-approved items.Temporary Health Permit – Must be submitted to us, contact us for the form. Vendors must have a Fire Extinguisher (Rated 2-A, 10-B:C or better or Rated K if cooking in oil) with current inspection sticker. Fire Marshal will inspect your booth. Flooring – is required for food vendors you will receive more information after you register.

9 REQUIRED FOOD VENDOR INSURANCE: Food vendors must have a minimum $1 million per occurrence, $2, million general aggregate liability insurance. Additional Insured: Your policy must
name the following entities as Additional Insured: Henry Turner Jr’s Listening Room Museum Foundation, Henry Turner, Jr. The City of Baton Rouge, Parish of East Baton Rouge, and EWMedia. Use this
address for each of these entities: c/o EWMedia, 6606 FM 1488, Ste. 148-116, Magnolia, TX 77354

  1. WASTE DISPOSAL: it is responsibility of each vendor to keep your booth and surrounding areas clean. Vendors must provide their own garbage receptacles and garbage bags. Double-bag food waste and take it to the dumpster / trailer provided by the Festival.
  2. EVENT DAY SETUP: Vendors will not set up until fees are paid. Location: Baton Rouge Town Square, Baton Rouge, LA 70802 http://tinyurl.com/m9oxsoy. Vendor Check-in will begin early Feb. 10, 2024. You will be assigned to one of 3 load-in times. The Day-of Information Packet you receive 3days before the Festival will give you specific instructions. You will not be able to pull up to your booth, so bring a dolly. Bring your receipt as only paid vendors will be allowed into the unloading area. Vendors who
    have not pre-applied and paid are not guaranteed space. Vehicles: Not allowed on festival grounds. Vendors requiring restocking of supplies may re-enter the festival with a dolly. Parking: There is extensive parking close to the festival site. More information, see Day-Of Event Info Packet. Business Hours: Vendors must be ready for business by 10 AM Sat. Tear Down may not begin until 7:00 PM.
  3. PROHIBITED: Vendors may not sell drug paraphernalia, guns, fireworks, weapons, apparel displaying profanity or sexually explicit items.
  4. SALES TAX: It is the vendor’s responsibility to adhere to city and state tax guidelines in the collection and payment of sales tax.
  5. ONLY ITEMS listed in your vendor application and approved by the festival may be sold.
  6. SECURITY: The Festival has security. Vendors are solely responsible for the security of their cash, coupons, equipment, goods, inventory, supplies or any other property.
  7. FESTIVAL GUIDELINES will be strictly monitored. If violations occur, two warnings will be issued. Additional violations will result in removal from the Festival site by Police without refund.
  8. SOUND LEVELS: Vendors may not play their own music at this event.
  9. LODGING: Festival Vendors, employees, contractors & attendees seeking discounted rates at local hotels. Rates start at $55. Remember, this is Mardi Gras season and rooms will go quickly – don’t delay. Contact Dee at Deech Global Travel @ 225-747-0057 deechgtt@gmail.com.
  10. Baton Rouge Mardi Gras Vendor Packet
  11. ACTS OF GOD: The festival producers, promoters, sponsors, staff/employees, volunteers, etc. are in no way responsible or liable for personal adversity or Acts of God.
  12. RAIN OUT POLICY: If a date is cancelled due to rain, technical problems or any other act of God beyond the control of the festival the following shall apply: If a rain date for the Festival is scheduled, Vendor may set up and the basic booth fee only will be waived. Other fees will still apply.
  13. OVERSIZE COMMERCIAL – Booths with an internal volume greater than 10’ x 20’ shall include a 5 foot external to tent perimeter on the 2 sides adjacent to the front of the booth. Pricing: (tent not provided) Tents larger than 1200 sq. ft require the presence of a Fire Marshal along with fire extinguishers and signage Contact don@ewmediagroup.com for pricing, assistance and sourcing of these tents.
  14. ELECTRICITY: We provide (1) circuit for $85. Vendors must provide their own lighting fixtures and enough grounded heavy-duty outdoor cable to reach service. No light-duty cords. We cannot provide
    30 or 50 amp connections.
  15. GENERATORS Traditional generators are not allowed. If you have an inverter type of generator
    (i.e. Honda Quiet Generator) an exception may be possible. Battery sound boxes may also be allowed. Prior approval required for both. Contact don@ewmediagroup.com, 832-413-2217 with Make & Model.
  16. ELECTRICAL NEEDS APPLICATION: Vendors who are requesting electricity must submit the following information for each piece of equipment by Feb. 1, 2024. If you do not complete this form, we can’t incorporate your needs into the electrical design plot of the Festival and your booth will not be supplied with electricity. An electrician may be available (at your expense) on-site during the Festival if you have a problem. Vendor coordinator must be notified in advance of your needs.